RULES AND CONSTITUTION OF THE AUCKLAND SABRES IN_LINE HOCKEY CLUB (Incorporated)
The name of the club shall be the “Auckland Sabres In-Line Hockey Club Incorporated”
The objects of the club shall be: • The encouragement of In-Line Hockey as a sport, entertainment, and recreation under such rules as may be laid down for In-Line skates played with a blade, stick, ball or puck • To regulate the management of the club • To conduct tournaments, competitions, and championships in the interest of In-Line Hockey • To purchase, hire or acquire any equipment necessary for the encouragement of the club • To affiliate with the New Zealand In-Line Hockey Association (here on referred to as NZIHA) with the view of furthering the sport • To adopt such by-laws for more efficient conduct of the affairs of the club as may from time to time be deemed necessary Provided, however that the foregoing provisions shall not in any way limit the rights, powers and authorities conferred upon incorporated societies by the provisions of the Incorporated Societies Act, 1908
• Any person who is an Amateur Hockey player, a Professional Hockey player or is interested in the sport of In-Line Hockey shall be eligible for membership in this club. • All applications for membership must be accompanied by one years full subscription or part there-of at the club committee's discretion • Members will be classified as U10, U12, U14, U16, U18, U21, Women, Seniors, Premiers, Associate or as set down by the NZIHA • The club committee shall have the powers to approve or refuse membership • Any person being a member of this club shall maintain a high code of ethics at all times • Applications for membership shall be in written form.
Any person who has rendered outstanding service to the club, either as a participating player or in a administrative position, may on the recommendation of the club committee be elected as a Life Member at a general meeting, provided the support of two thirds of the total votes recorded as secured. No person receiving any monetary gain from the club for services rendered shall be eligible for Life Membership LIFE MEMBERSHIP (continued) A LIFE MEMBER Will not be required to pay any fees Will have right of entry to all events run by the club Will have the right to attend all meetings and exercise all functions of a member except vote
• Any person wishing to resign from the club may do so by writing to the club Secretary stating their intentions • If in the opinion of at least two thirds of the members present and voting it becomes the intention of that meeting to expel or suspend a member firstly that the member shall be notified in writing and given the opportunity to respond • Any member being suspended or expelled shall have the right of appeal to a Special General Meeting of the clubs committee • Notice of an appeal must be filed with the club Secretary within twenty eight days (28) of the notice being sent • In all cases a member has the right to be heard in defence of their actions before the Club's Committee • No resignation, expulsions or suspension shall relieve or discharge any member from the payment of subscription or monies due to the club at the given time up to the completion of their suspension
Annual General Meeting: The annual general meeting shall be held within four calendar months of the closing of annual accounts which date shall be fixed by the club committee. Notification of the Annual General Meeting shall be in a major newspaper publication at least one calendar month prior to the date of the meeting. At the Annual General Meeting the business to be conducted shall be • Confirmation of the Minutes of the last annual general meeting • Business arising there from • Presidents Report • Presentation of balance sheet and accounts duly audited • Alteration to the constitution rules or by-laws • Subscription fees • General business • Election of officers Special General Meetings A special general meeting may be requested at any time by not less than one half of then financial voting members of the club, or by the direction of the club committee, upon giving the Secretary full details in writing of the business to be discussed. If the special general meeting has not been convened within four weeks after the request for the meeting has been sent to the secretary, the members or club committee can convene the meeting themselves. The same conditions apply as for the calling of the AGM shall apply for the calling of a special meeting. 6. MEETINGS (continued) Club Committee Meetings A Club Committee Meeting shall be held each month or when required from February to December inclusive on the second Wednesday of each month or close to the time and place set by the committee Quorums at Meetings Quorum at Annual General Meetings and Special General Meetings shall consist of not less than one third of the financial voting members of the club at the time of the meeting was called. Quorum at Club Committee meetings shall consist of not less than two thirds of the total members of the Club Committee meetings.
• A club member having paid all dues current shall be entitled to vote providing the member is fifteen (15) years of age or over and is not under suspension with this club or the NZIHA. Any child member under 15 may vote by their parent/guardian voting on their behalf • A club member excluding Associate members other than committee members shall be entitled to one (1) vote on each matter providing they are eligible. • A simple majority of votes shall decide all matters except where otherwise specified. • The mode of voting shall be in the first instance on voices and in the event of the vote being in doubt on show of hands. • Any member present excluding Associate members other than committee members and entitled to vote may call for a secret ballot. • There shall be no voting by proxy at the club meeting • In the event of equality of votes the Chairperson shall have the casting vote • Nominations for club officers shall be taken from the floor at the Annual General Meeting along with nominations to be received by the Secretary one (1) week prior to the AGM.
• At a meeting a motion may be withdrawn by the mover with the consent of the seconder by asking the motion be withdrawn by leave of the meeting • The seconder of a motion cannot ask the meeting, through the chairperson to allow a motion to be withdrawn nor can they be allowed to then withdraw seconding of the motion.
The executive committee of the club shall be a) I President II Vice President III Secretary IV Treasurer V and not more than ten (10) members to form a club committee b) The committee of the club shall be elected annually at the AGM but any member of the committee who during their term of office ceases to be a member of the club shall automatically cease to be a committee member. c) Upon resignation of any member of the committee during the term of office a replacement may be co-opted onto the committee. This person will hold good until the next AGM. d) The affairs of the club shall be conducted by the committee. e) The committee has the right at any time to co-opt onto the committee any person they deem necessary to help, either as a professional or in any manner that is outside the workings of the committee, that the committee deems necessary to call upon.
• It shall have full control and management of the affairs of the club • It shall enforce and construe the constitution, rules and by-laws and may impose penalties for violation thereof. • It shall have the power to delegate authority or jurisdiction to the persons or sub-committees. • It shall have full control over all trophies won under the name of the club, and shall have the power to impose penalties on anyone who fails tom exercise reasonable guardianship over such trophies • It shall have full jurisdiction over all matters of appeal and its decision in all cases shall be final and binding • It shall require all charges, complaints and appeals to be in writing and filed with the Secretary. A notice of the same copies thereof must be sent to members against whom the same are directed for then written statements of defence at least twenty-eight (28) days before any official complaint can be taken • It shall have full power to take such steps and direct the funds of the club in such manner as to be deemed expedient for the promotion of its objects and the provision in these rules conferring specified power on the committee shall not be read as limiting in any way the power conferred by this rule on the committee. • It shall have power to appoint referees, timekeepers and goal judges for game tournaments organised by the club
• An annual subscription shall be payable by members and this amount will be set prior to the AGM by the committee. It will be fixed at the AGM each year and shall become due immediately. • Any person not paying such subscription within one calendar month shall cease to be entitled to any privileges of the club and under no circumstances may that person participate in any tournament, competition, championship until such matters have been finalised. • The committee shall have the power to make a special levy on members • In special circumstances the committee shall have the power to waive any or all of any member's fees. • Membership year shall be 1 st February to 31 st January, or in accordance with the NZIHA
• These special committees shall consist of any club members or persons that the committee deems necessary for that duty. • At the completion of the special duty for which the special committee was appointed the special committee will become non-existent. • At all times when called upon by the committee the convenor of the special committee shall provide a full written report to the committee. • No action may be taken by any special committee at any time without prior knowledge of the committee. This is final and must at all times be adhered to.
• The financial year of the club shall finish on the 31 st October each year. • All monies received shall be paid to the credit of the club at some bank appointed by the committee. • All accounts shall be paid by cheque after first being passed for payment by the committee. • All cheques shall be signed any two (2) of the following; President, Treasurer or Secretary. • The Treasurer shall be responsible for the proper keeping of the accounts of the club. • The accounts of the club shall be audited annually by an Auditor appointed at the AGM but such an auditor shall not be a committee member. • No members or person associated with a member from the Organisation shall derive any income, benefit or advantage from the Organisation where they can materially influence the payment of the income benefit or advantage
• The Treasurer shall keep such banking accounts as may be authorised by the club • Moneys received by the Treasurer on behalf of the club shall be acknowledged in an approved manner and deposited in the clubs bank accounts. • Monies received by any other person on behalf of the club shall be forwarded to the Treasurer as soon as possible and can be treated as the same manner as 14b • Payments shall be made in cheque • The Treasurer shall keep account of money received or paid and shall close the accounts annually on the 31 st of October • The various accounts together with balance sheets shall be audited and presented to the next AGM of the club. • The club having its power to control money in its keeping may as it sees fit allocate expenses to any person representing the club at a meeting or international contest or in any way that interests the club. The amount of such expenses being set by the committee.
• The colours of the club shall be white and royal blue. • Each year the club shall register its colours with the NZIHA
The club committee shall appoint delegates to the Annual General Meeting of the NZIHA and the Northern Region. All matters in connection with earlier meetings shall be compiled and taken to the appointed meeting and in return the delegate shall furnish a written report to the club committee. Delegates to any meeting that is approved by the club committee shall comply with the above regulations or any other order given by the club committee.
• These rules shall not be repealed or altered nor shall any new rule be added without the concurrence of a majority of the members and committee (in toto) of the club present at an AGM or special general meeting • Notice of any proposed repeal or alteration or addition shall be given in writing to the Secretary or the club at least twenty four (24) days before such meeting and the Secretary shall give notice to the committee members at least fourteen (14) days prior to the date of such meeting. • All notices of motion regarding alterations, repeals or alterations to these rules shall be accompanied by a clause stating what position the repeal, alteration or addition takes in the rules. • No addition to or alteration of the Winding Up Clause shall be approved without the Inland Revenue Departments approval.
The club shall have power to borrow money by way of mortgage, debenture or any legal method sanctioned by its members. It may lease or purchase any property and enter into any contracts it may deem necessary to further its objects. A resolution must be passed at a AGM or special general meeting.
The club can invest monies in interest earnings investments with the exception of stock bonds and shares. A resolution must be passed at a AGM or special genral meeting for such approval.
The registered office of the club shall be situated at an office owned or leased for the purpose or residential address of the current Secretary.
The club may have a common seal which shall be held at the registered office of the club. The common seal shall not be affixed to any instrument except by the authority of a resolution of the club committee and in the presence of the Secretary and two (2) members of the club committee and the Secretary and those two (2) members shall sign every instrument to which the common seal is so affixed in their presence. If there is to be no common seal then any resolution of the club must ber signed by the Secretary and two (2) members of the committee.
• A resolution in favour of winding up of the club must be passed by a majority of members at a General Meeting. • The resolution must be confirmed at a subsequent meeting held not earlier than thirty (30) days after the date on which the resolution so to be confirmed was passed. • In the event of the club being wound up any surplus funds after payment of all debts and liabilities of the club shall be given to such Society, Association, Institute or Organisation determined at a General Meeting in accordance with rule 6. • No distribution by way of money, property or otherwise shall be made to any members of the club or office bearers of the club. |